Payment & Policies

 
Payment Policies

Transportation to off-campus clinical facilities, meals at off-campus clinical facilities, health care insurance and personal expenses are not included in the calculation of annual student costs. These expenses will  ary according to individual student needs.

Some courses require electronic materials, which may include tutorials, simulations, study guides, electronic versions of textbooks, and other interactive study material. Students enrolled in these courses will be charged for the electronic materials, which are nonrefundable after the add/drop period. If electronic versions of textbooks are included, hard-copy textbooks are not required for these courses but may be purchased for an additional cost.

Full payment of all tuition and fees is to be made before the first day of classes unless other arrangements have been made. The financial obligation for each semester must be met in order to register for a subsequent semester. Unusual circumstances or a financial crisis should be reported to student finance immediately, so that the College can assist the student in planning or determining if possible alternatives exist.

Chamberlain reserves the right to change tuition and fees as necessary. Changes will apply to all students. Written notice of planned tuition and fee changes will be posted in advance. Housing contracts are issued for the academic year and housing costs are payable per semester.

Students who are not in compliance with their primary financial option terms will not be allowed to attend courses. A student may be administratively withdrawn for failure to make payment in a timely manner, preventing the student from attending future class sessions until the amount owed is paid in full or satisfactory payment arrangements are made.

All applicable fees are payable with semester tuition. Students are required to clear any indebtedness to the College before grades, transcripts or degrees will be issued. All costs of collection, including court costs and attorney’s fees and a 33.33 percent charge on all accounts sent to collection will be added to delinquent accounts collected through third parties. A fee not to exceed $25.00 is charged for each check returned for any reason.

Chamberlain Refund Policy

The application fee is refundable if the applicant cancels within 10 business days of submitting the application. A student who does not report for classes may request a refund of any money paid over and above the application fee or as required by applicable regulations.

To withdraw from the College after attending classes, a student should notify the designated official according to the policy outlined in the student handbook. Withdrawal is complete when the designated official has been notified or on the date Chamberlain determines a student is no longer enrolled, whichever is earlier.

Students who withdraw are responsible for outstanding financial obligations. In addition, those receiving federal student loans must complete an exit interview with a student finance staff member prior to withdrawing. Students enrolled in semesterlength courses effecting schedule change during add/drop periods receive a tuition adjustment only if their hours change to a different tuition category. The add/drop period for semester-length courses is up to the first day of class for course adds and through week two for course drops.

Students enrolled in eight-week session based courses must effect schedule changes up to the first day of class for course adds and by the end of week one for course drops to receive a tuition adjustment. Course additions are subject to academic approval. Tuition adjustments are not made after the add/drop periods. Refunds are issued to students who completely withdraw from all classes prior to completing a period of enrollment. Period of enrollment is a semester or any discrete portion of a semester (session) in which classes do not overlap. Chamberlain receives administrative and service fees from the supplier of graduation regalia and uses these fees to cover student activities costs including graduation expenses. Chamberlain also receives administrative and service fees from text book suppliers and bookstore operations and uses these fees to cover expenses associated with selecting and ordering text books and e-learning materials, and operating costs associated with providing campus bookstore space.

Refunds are based on the week of withdrawal and are calculated using the Chamberlain refund policy and any applicable state refund policy. The refund most favorable to the student is issued.

Refund policies are applied to the tuition charged for the period of enrollment. Students concurrently enrolled in session and semester-based classes receive the session refund if withdrawal occurs during session A, and the semester refund if withdrawal occurs during session B.

Refunds are calculated according to the last documented date of attendance and are issued within 30 days of the withdrawal notification date or the date Chamberlain determines a student is no longer enrolled, whichever is earlier. At minimum, refunds are calculated as follows:

	REFUND POLICY % REFUND Less Administrative Fee* Withdrawal During: Semester Session       First day of scheduled classes 100% 100%       Balance Week 1 90% 90%       Week 2 75% 75%       Week 3 50% 25%       Week 4 50% 25%       Week 5-8 25% 0       Week 9-15 0 N/A

Cancellation Policy

The application fee is refundable if the applicant cancels their application within 10 business days of submission. Cancellation requests are accepted:

By mail to:
814 Commerce Avenue
Attn: Customer Service
Oakbrook Terrace, IL 60181

By fax to: 630.574.1968

By email to: noticeofcancellation@chamberlain.edu